The Covid 19 Safety Guidelines

COVID- 19 Safety Guidance for Classroom-Based Courses

  • Unless eating or drinking, all tutors must wear fluid-resistant masks and all students must wear a face covering at all times. 2m+ physical distancing must be respected whilst eating and drinking, where possible we ask students and tutors to eat and drink outside of the session
  • All students will be sent email and text reminders before each course that they must NOT attend if they have any of the following symptoms:
    • New or persistent cough
    • High temperature
    • Loss or change to sense of taste
  • Any student displaying the any of the above symptoms throughout the session will be asked to leave. The classroom assistant will inform the college manager/senior team member to follow up with the student. The class will be paused in this instance in order to thoroughly clean the area. The remaining students will be asked to leave the building for 15 minutes whilst this is happening. 
  • All students and tutors will have their temperature taken immediately upon arrival using an infrared thermometer. If a reading of 37.5 or higher appears, the student will be asked to leave and will not be permitted to return for at least 14 days (longer if their symptoms persist). The door, doorbell as well as any other surfaces they may have touched will be cleaned before any other persons are allowed to enter the building. We will offer the student support and help them think through next steps.
  • All students and tutors must complete our ‘Track and Trace’ procedure upon arrival and when leaving. We will only keep this information for 21 days. If a person tests positive for COVID 19, we will contact all students who had contact with the person before they 72 hours before they tested positive as well as anyone else who was in the building in this timeframe   
  • Maximum of FIVE students per session allowed ensuring 2m+ distance in the classroom. Walk-in attendees will not be permitted
  • All students must use the toilet in the main reception area only
  • Only wooden tables and chairs will be used for ease of cleaning and they will be wiped down with isopropyl wipes before and after sessions
  • Ensure students and tutors are sat 2m+ apart in the classroom
  • Students will be provided with individual learning materials that will not be shared and isopropyl wipes to wipe down their learning materials should they wish to.
  • No-touch bins will stationed in the classroom dispose of gloves, masks and wipes
  • All sessions will be scheduled for off-peak travelling time
  • Individually wrapped biscuits, teabags & coffee sachets will be left on the desk of each student. They will be distributed with gloves and staff wearing PPE will come around to refresh drinks intermittently through the course 

Security and Safety Guidance for Online Zoom Courses

  • Only students who are enrolled onto the course will be permitted to join the Zoom session.
  • Please ensure that you have access to a camera on your device to access Zoom.  We will contact students to ensure they have a camera on their device before online courses. If you do not have a camera or a device, please contact us to see if we can book  a computer in our library
  • We will send you the Zoom link the day before the course. We will copy the Zoom link and send it to you. We will not enter or save your details in the Zoom application.
  • Screen recording is not permitted. Tutors will remind students about this at the beginning of the session. 
  • We will manually accept those waiting in the Zoom lobby to the classroom.
  • We will lock the session 15 minutes after the start time. This is to prevent any unauthorised individuals entering the session.
  • We will ensure that the meeting settings only allow the tutors to share their screen and files.
  • Students are asked not to share the Zoom link with others. Anyone who would like to attend a course must contact the college first.
  • All students will be contacted the day before the course with a reminder and offer of support to access the course by calling us beforehand.
  • Students will be asked to find a quiet private room for the session.  
  • Students will also be made aware of the mute settings and to share at safe levels for themselves and others. If there is interference or if there are too many people speaking at once, the tutors may mute everyone and unmute one student at a time to ensure that there is only one person speaking at a time
  • Students will be sent the THRC Learning Agreement to inform them that the same group agreement/guidance as our classroom-based courses apply to the zoom sessions.
  • Students will have the ability to share their video. The tutors may turn off a student camera if they feel this is necessary and the student will only be able to turn this back on with the tutors inviting them to do so. We will only do this to protect student safety and security
  • In the unlikely event of a security breach, the tutors will bring the session to an end and reschedule for another time and date. In the meantime, the tutors and the college manager will respond to the breach in accordance with the internal protocol